Your organization's communication and daily work, in one app.
News, approval processes, documents and an AI assistant that talks with your organization's knowledge. The systems you use connect to Xtranet too, and your employees reach them all from one place on mobile and web.
Internal communication and daily work are often scattered across many places.
Apps are scattered
HR, document and approval systems run at separate addresses with separate logins. Your employees spend time figuring out which task is done in which app.
Announcements get lost in email
Important announcements get missed in busy inboxes. Information that concerns only one company or location is often sent to everyone.
Knowledge depends on people
Usually only a few people know how a process works. When they go on leave or leave the organization, questions go unanswered.
Ask, and get an answer with its source.
Your employees ask the assistant about procedures, policies and processes. The answer comes from your organization's own documents and is shown with its source.
Knowledge scattered across your documents and announcements is stored in a vector database according to your permission layers. The RAG system builds your organization's memory from it; everyone gets answers only from content they are allowed to see.
If you wish, the system runs entirely on your own servers, including the AI. Your data does not leave, and it does not train external models.
Your news and announcements are published from one hub.
From announcements to news, from galleries to notifications: your organization's voice is managed from one hub and reaches the right person.
News & Announcements
You publish news and announcements with rich content: image galleries, videos, cover images. Content goes through an approval flow, goes live on the scheduled date and is removed automatically when it expires. You preview how it looks on web and mobile before publishing.
Smart Targeting
Every piece of content is targeted by company, sector and location. You can send one announcement to the entire holding, or publish content only for a single location of one company. Everyone sees what concerns them.
Notification System
Important content arrives instantly with mobile push and web notifications. Notifications work together with targeting: the right news goes to the right person at the right moment. No one is buried in unnecessary notifications.
Document Center
Policies, procedures, forms and regulations are gathered under one roof, organized by category. Access follows your targeting and permission rules: everyone sees only the documents that concern them. The latest version is always in one place.
All apps on one screen.
SuccessFactors, M-Files, EBA and the other apps holdings use most come together in a shared space in Xtranet. Your employees reach them all from one place.
Your enterprise apps sit side by side on the Dashboard and open with one click. No separate address or tab for each app; even a new joiner finds which task is done where from day one.
Screens built for your processes are added to the Dashboard. Multi-step work such as requests, approvals and tracking moves forward on one screen without switching between apps.
The Dashboard follows your permission model: everyone sees only the apps they are allowed to access. An HR manager and a warehouse employee opening the same Dashboard each see the apps that fit their work and don't deal with the rest.
Your employee network and expenses, on the phone.
People Card is your organization's employee network; who works where and how to reach them, all in one place. An expense starts on the employee's phone and ends with the manager's approval.
- Find employees by searching by name, company or location
- Photo, title, department and contact details in one profile
- Line managers and team members are visible
- A QR-code digital business card is saved to the other person's contacts in one step
- Just take a photo of the receipt
- Amount, VAT and expense type are read automatically from the photo (OCR)
- When you check and submit it, the approval process starts
- The request is completed with the manager's approval
Your holding structure is set up in Xtranet with the same hierarchy.
Companies, sectors and locations are defined in the system according to your organization's structure. Permissions, approvals and content targeting work according to this structure.
Company-specific portals
A separate sub-site is opened for each company or club. Company admins manage the news, announcements, galleries, documents and events in their own space.
Approval flow per module
Separate approvers are defined for each module, such as news, announcements, events and galleries. Content goes live after passing up to two levels of approval.
New roles without writing code
Roles are created in the admin panel by selecting from a list of permissions. A new job definition does not require software development.
Structure synced with the HR system
Users are imported regularly via LDAP/Active Directory, and company and location data from your HR system. Changes in the organization flow into Xtranet automatically.
Fits your infrastructure and security rules.
On-premise or cloud
Xtranet, including the AI assistant, can run entirely on your own servers. If you prefer a cloud deployment, it is ready to run on Azure, AWS or DigitalOcean.
Single sign-on: Vanta SSO
With Vanta SSO, your employees sign in to Xtranet and your other enterprise apps with one account. All of a leaver's access closes in one action.
Explore Vanta SSOFollows your permission model
Your existing permission structure determines who sees which content, app and document. The AI assistant follows the same rules and answers only from content the user is allowed to see.
Common questions about Xtranet
Yes. Xtranet, including the AI assistant, can run entirely on your own servers; in that case your data never leaves your organization. You can also choose a cloud deployment if you prefer.
Enterprise apps such as SuccessFactors, M-Files and EBA, as well as LDAP/Active Directory, HR systems and SSO infrastructure connect to Xtranet. If you use another system, we develop the integration based on your needs.
It depends on whether it is deployed on your own servers or in the cloud, how many systems need to be connected and how many custom screens you need. After the needs analysis, we finalize the project plan and timeline together with you.
Yes. The mobile app is published as separate native apps for iOS and Android. Modules don't open as web views on mobile; they run on screens developed specifically for mobile.
Depending on your organization's preference, the assistant can work with language models on OpenAI, Anthropic or Azure. If you don't want your data to leave your organization, it is set up with a model running on your own servers.